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Executive Assistant to the CEO
Remote · NicaraguaRemote · Full-timeFluent English and Spanish
Support the CEO of a growing US outsourcing company. You'll own the calendar, inbox, travel and follow-through, prepare meetings, and keep administrative and financial details moving, working daily between US clients and our team in Nicaragua.
Work arrangement
Remote, with the option to move on-site
Schedule
Monday–Friday, 7:00 a.m.–4:00 p.m. Nicaragua time (US Eastern business hours)
What You'll Do
- Own the CEO's calendar: schedule, reschedule, protect focus time and resolve conflicts
- Triage the inbox daily, surface what needs a decision, draft routine replies and follow up on open items
- Prepare briefing notes before client and partner meetings, take notes and send action items the same day
- Book and manage travel, itineraries and event logistics
- Collect receipts, code expenses, track invoices and vendor renewals, and keep digital files organized
- Handle payroll, legal and financial documents with complete discretion
- Act as a trusted point of contact for clients, contractors and vendors, in English or Spanish
What You Bring
- 3+ years supporting an executive, business owner or founder
- Fluent English and Spanish, written and spoken
- Strong command of Microsoft 365 or Google Workspace (calendar, email, documents, spreadsheets)
- Proven discretion with confidential payroll, financial and legal information
- Clear, concise writing and strong follow-through without reminders
- Comfortable working remotely with minimal supervision, with reliable internet
Nice to Have
- Experience in BPO, call center, staffing or another outsourcing business
- Familiarity with QuickBooks, Gusto or similar bookkeeping and payroll tools
- Working knowledge of a CRM
- Experience coordinating across US and Latin American teams
What We Offer
- Work directly with the CEO of a US company
- Broad exposure to sales, operations, finance and client work
- Remote work, with the option to move on-site
- Room to grow as the company grows
Posted November 3, 2026. Open until filled.